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Our Property Management Services are comprehensive and can be tailored to suit each individual Landlord's requirements. We recognize that effective management practices must be fostered with strong leasing activity and marketing in the overall success of the asset. The success of our Company is demonstrated in part by the comparatively high levels of occupancy within our portfolio.
Our property management services include:
Leasing and Marketing
- Tenant negotiations (new and renewals).
- Promotion to outside brokers including monthly vacancy reporting.
- Signage, advertising, on-site assistance, marketing brochure, etc.
- Qualification of prospective tenants.
For more information on Brokerage, Leasing & Sales, Click here
Lease Administration
- Lease preparation and execution of documentation
- Lease amendments
- Enforcement of lease terms and conditions
- Tenant expansions
- Tenant coordination of move-in and move-out
Financial Management
- Tenant billing and collection
- Payment of supplier invoices and other expenses
- Cash management and banking
- Short term investment of surplus funds
- HST accounting and reporting
- Property tax appeal coordination
- Comprehensive monthly financial reports
- Year end audit working paper files
Tenant Liaison
- Develop and maintain ongoing professional relationships between tenants, Greenwood Lane and the owner.
- Meet with tenants regularly and when required, to assess and respond to their concerns and needs and to report where necessary to the owner.
- Provide 24 hour emergency phone numbers to tenants for after hours and weekend maintenance problems or other emergencies.
Budgeting
- Annual operating budgets
- Annual marketing plan including lease-up projections
- Multi-year plans
- Capital budgets
Major Contract Negotiations and Tendering
- Cleaning
- Security
- Elevator
- Grounds and landscaping
Preventative Maintenance and Operations
- Emergency procedure plan
- Inspection schedule
- Maintenance program (mechanical, electrical, plumbing, structural)
- Consumption reviews
- Parking lot management
Staffing
- Recruiting, hiring and supervision of staff
- Staff development and training
Physical Appearance and Aestetics
- Signage
- Painting and decorating
- Leasehold and building improvements
